About the Company

We believe in the power of energy to help transform lives, enhance communities, and advance human progress.

Aramco Europe connects people, projects and markets to facilitate the safe and reliable delivery of energy to customers around the globe. By fostering a culture of innovation, our European research offices leverage cutting edge technologies to deliver more sustainable solutions to power economies and improve lives.

This pioneering approach has helped Aramco become one of the world’s largest integrated energy and chemicals companies, benefitting consumers worldwide and positively impacting the communities where we operate.

Job Purpose

Guide and direct Project Management Unit in order to ensure effective delivery of services to the Aramco operations and projects located in Aramco Europe’s areas of operation. Support the responsibilities of the Aramco Europe PMT Regional Director by managing the unit and its coordination support on Project Management Teams (PMT) during the full project life cycle from establishment to off boarding. As the main focal points for the PMTs, there is a project control and procurement support role within the unit.

Responsibilities

PMT coordination
Being the focal point for all PMT support for PMT members and internal coordination. This includes full project life cycle support from PMT establishment in AOC area of operation to off-boarding of project teams.

Project Control
Coordinating project control activities of project teams related to Procurements, Contracting, Finance, IT, HR etc. including AOC commercialization proposals towards the project teams and SAO proponents to project, tax, invoicing and compliance related topics between PMT, AOC, and local authorities.

Procurement Support Services
Lead and manage the Purchase Orders’ materials expediting activities, enhance internal procedures and material inspection requirements, and mitigate material delivery constraints.

Leadership and Direction
Communicate the local action plan; explain how this relates to the function's strategy and action plan and to the broader organization's mission and vision; motivate people to achieve local business goals.

Organizational Capability Building
Use the organization's formal development framework to identify the team's individual development needs. Plan and implement actions to build their capabilities. Provide training or coaching to others throughout the organization in own area of expertise to enable others to improve performance and fulfill personal potential.

Performance Management
Develop and propose own performance objectives; take appropriate actions to ensure achievement of agreed objectives, using the organization's performance management systems to improve personal performance. Manage and report on team performance, set appropriate performance objectives for direct reports or project/account team members, and hold people accountable for achieving them while taking appropriate corrective action where necessary to ensure the achievement of team/personal objectives.

Budgeting & Control
Track budgets and report variances to more senior colleagues. Comply with tax, financial and operational controls for area of responsibility.

Operational Compliance
Ensure that business activities within area of responsibility comply with relevant external regulatory and/or voluntary codes and with internal policies and procedures to minimize business risk and to protect the reputation of the organization.

Personal Capability Building
Act as subject matter expert in an area of technology, policy, regulation, or operational management for the team and beyond in the function. Maintain external accreditations and in-depth understanding of current and emerging technologies, external regulation, and business development.

Tasks

• Lead staff members in their daily work and conduct Performance Management Process with direct reports and proactively support the development needs of the area of responsibility
• Lead and manage the expediting services to PMTs projects (direct/indirect) in Aramco Europe geographical area of operation
• Manage the selection, development, and engagement of employees within assigned area of responsibility whilst ensuring that the members fit into and will contribute to a high performing team able to deliver high performance and meet all challenges. Mentor and coach employees within the team and organization.
• Supervise the daily activities in the team to ensure proper functioning of the department regarding operations, planning, resources, and development.
• Develop and implement policies, standards, and procedures for the Project Management Unit.
• Be the focal point in coordination for all PMT life cycle activities for PMTs, Aramco Group counterparts, and internal support areas. Set up roles and responsibilities and managing and coordinate activities between Aramco Europe, PMT in Aramco Europe geographical area of operation, and Aramco HQ.
• Present and explain proposals, reports, and findings to clients.
• Be COMPANY REPRESENTATIVE for all projects requiring this role that do not have Chapter 8s present and based on PMT request as per: PSCMD.PR.0013.Administrative_Review_Procedure_for_the_Out_of_Kingdom_(OOK)_Actions.
• Lead the project control function, support and coordinate the establishment of new legal entities required to host projects for the purpose of sponsoring PMT employees, paying taxes, and satisfying the legal requirements.
• Support Service Authorization, invoicing coordination, possible time recording, and commercial discussions between Aramco Europe and Project Teams.
• Establish and conduct reports and dashboards on PMTs progress to management at Aramco Europe and Aramco Group Project Management
• Coordinate administrative and logistic support to PMTs.
• Conduct visits and meetings to PMTs and progress meetings to monitor the progress of the OOK Projects, including orientation and alignment meetings with PMTs to support their project management needs

External Contacts:

• Regular contact with third parties, local authorities, senior PMT assignees and relevant Saudi Aramco departments.

Internal Contacts:

• Daily contact with team to discuss progress, status, issues, solutions, recommendations, etc.
• Daily contact with line manager
• Regular contact with TSD employees, E&PM organization and other internal organizations including Finance, HR and IT.
• Frequent Contact with internal organizations including Finance, HR and IT
• Regular contact within TSD organization and relevant internal stakeholders, HR, IT, Finance etc.

Requirements

• Bachelor’s degree as a minimum (Master’s degree is preferable)
• Wide and deep project management experience providing expert competence (More than 10 years)
• Experience of planning, managing and organizing resources within short / medium timescales within the overall policy framework. (Over 6 years)

Competency: Think Business

THINK BUSINESS – ALIGN AND INFORM STRATEGY

• Cascades and explains strategic insights and goals to respective teams
• Translates business/function strategies into plans and objectives that are aligned and integrated
• Identifies emerging customer and market trends impacting discipline and organization
• Stays abreast of global market and discipline trends and uses these to impact development of strategy
• Pursues initiatives that focus on optimizing benefits and contribute to overall strategy
• Considers internal and external best practices to support strategy

THINK BUSINESS - FOSTER INNOVATION

• Is open to new ideas and emerging technologies that create value for the organization
• Makes efforts to continuously improve the processes and practices that create the most value
• Creates solutions using leading-edge technology that contribute to the organization's future
• Identifies and anticipates customer requirements, expectations and needs
• Partners with customers to improve services and innovate solutions
• Balances taking risks of new ideas or solutions with potential benefits for business and clients

THINK BUSINESS - ENABLE SOUND DECISIONS

• Makes well rounded, rational decisions using multiple sources of data
• Integrates cross-disciplinary and diverse viewpoints into own analysis
• Approaches problems from a systems perspective, defining connections, linkages, and interdependencies
• Defines issues clearly despite incomplete or ambiguous information
• Makes timely decisions, balancing analysis with decisiveness
• Empowers others by providing guidance for decision making in their own area
• Holds others accountable for making decisions

THINK BUSINESS - FACILITATE VALUE CREATION

• Demonstrates understanding of how own department’s business performance contributes to the overall organization’s financial performance
• Integrates quantitative and qualitative information to draw potential implications for the business
• Recognizes trends and patterns in financial and business data to anticipate events, draw insights, and make projections
• Ensures applied methods and techniques result in appropriate financial/ quantitative measures for own area
• Accurately forecasts budget and resources from financial data• Explains financial performance indicators and ensures understanding for all team members

Competency: Engage Stakeholders

ENGAGE STAKEHOLDERS - ENGAGE AND DEVELOP TALENT

• Energizes others by clarifying the broader purpose and meaning of their work
• Promotes the organization externally (e.g., via professional networks, university affiliations, conferences)
• Demonstrates a sense of energy, ownership, and personal commitment to the work of Saudi Aramco
• Provides candid and constructive feedback and coaching to others
• Holds self and others accountable to achieve developmental goals
• Drives talent engagement by recognizing high performance and addressing low performance
• Develops successors and transfers professional knowledge and expertise through mentoring others
• Encourages others to embrace change and proactively seek learning opportunities

ENGAGE STAKEHOLDERS - ALIGN OTHERS

• Leverages experience and thought leadership in discipline to align others
• Persuades others by sharing a compelling rationale for own views
• Ensures viewpoint incorporates needs, interests, and concerns of key stakeholders
• Negotiates to create win-win situations, building partnerships in the process
• Listens actively, reflects, and summarizes others' comments to ensure understanding
• Secures the authority, sponsorship, support and information needed to achieve objectives
• Demonstrates confidence in the face of opposition
• Balances internal, functional capabilities with corporate governance to meet customer requirements

ENGAGE STAKEHOLDERS - FACILITATE COLLABORATIVE ACTION

• Builds collaboration by identifying common goals and priorities
• Encourages diverse input to enhance outcomes
• Develops a network of partnerships both within and outside the organization
• Utilizes network to understand emerging customer needs, future trends or growth opportunities
• Promotes guidance for organization-wide cooperation
• Addresses conflict directly and constructively, focusing on the issue rather than people

Competency: Execute for Results

EXECUTE FOR RESULTS - DRIVE FOR RESULTS

• Translates business/function strategy into goals and metrics, specific for respective teams
• Communicates established goals and objectives with relevant teams or stakeholders
• Seeks to optimize efficiency and quality through people and processes
• Sets high quality standards of performance for self and others
• Applies new metrics and benchmark data to monitor and improve processes and practices
• Analyzes problems and process breakdowns to ensure that lessons are learned and improvements are made
• Dares to take reasonable risks to achieve results faster and more efficiently

EXECUTE FOR RESULTS - ENABLE EXECUTION OF RESULTS

• Translates functional/departmental objectives into reasonable workstreams for each team member
• Plans with clear short- and long-term priorities of own area and business
• Prioritizes and balances time, actions, resources and initiatives to ensure achievement of critical goals
• Applies a methodical and systematic approach towards work
• Holds self and others accountable for outcomes
• Anticipates and addresses obstacles, redirecting efforts to accelerate work and/or improve quality
• Builds contingency plans to manage emerging risks

EXECUTE FOR RESULTS - ASSURE SAFE OPERATIONS

• Fosters awareness and encourages safety protocols, metrics and best practices
• Enforces up to date safety policies, protocols and standards
• Encourages the team to seek opportunities that reduce the likelihood of accidents, especially when technical innovations are tested
• Understands implications of decisions on Environmental, Social and Governance (ESG) and safety related issues
• Identifies opportunities that reduce the risk of safety incidents and negative Environmental, Social and Governance (ESG) implications
• Understands implications of decisions on safety and/or Environmental, Social and Governance (ESG) related issues
• Informs Senior Management around safety and Environmental, Social and Governance (ESG) risks

Competency: Self Accountability

SELF ACCOUNTABILITY - LEARN AND ADAPT

• Is curious, flexible and views challenges as opportunities to learn
• Welcomes and accepts feedback from various sources
• Reflects on own strengths and weaknesses and leverages for development opportunities
• Adapts effectively in the face of competing demands or ambiguity
• Tackles obstacles and setbacks effectively through a focus on solutions and outcomes
• Acts to sustain high-performance through health and wellbeing

SELF ACCOUNTABILITY - DEMONSTARTE CREDIBILITY

• Addresses ethical considerations inherent in business decisions
• Following through on commitments and agreed actions
• Demonstrates empathy and relates to others in a respectful way regardless of background
• Demonstrates humility and asks questions to understand the contexts of others’ behaviors and decisions
• Acts in line with organizational values and principles
• Treats others fairly and consistently
• Demonstrates awareness of own strengths, weaknesses, and biases and adjusts appropriately