Overview

We are looking for an HR Officer to support our HR operations, international mobility and client services. In this role you will work alongside the HR Manager and the wider HR team and act as the day-to-day point of contact for employees and client contacts. You will support the full employee lifecycle, from onboarding to offboarding, and assist with HR administration for our entities in Italy, France, Germany and the United Kingdom.

Octagon Professionals International is an international HR and workforce solutions company based in The Hague. We support organisations across Europe with Recruitment, Employer of Record (EOR), Payrolling and HR services, helping clients build and manage international teams.

This role suits someone at the start of their HR career, or someone with a few years of experience in HR administration who wants to develop in an international environment. You will have real responsibility from day one, with support and coaching from an experienced team.

RESPONSIBILITIES

HR operations and employee lifecycle support

• Support the full onboarding and offboarding process
• Draft and issue employment contracts and related employee documents
• Process changes to employee data and HR transactions, including contract changes, salary changes and transfers
• Maintain accurate HR administration, personnel files and documentation in line with the GDPR
• Check that documentation and processes comply with company policy and local employment legislation

Client and employee support

• Act as the first point of contact for employee and client queries on HR administration and personnel processes
• Provide day-to-day HR support to assigned clients, including ESA, Huawei and others
• Escalate complex or sensitive matters to the HR Manager
• Support the delivery of HR projects for clients

Immigration and international mobility

• Support visa applications, work permits and immigration administration
• Support applications for the 30% ruling and related tax benefits
• Prepare and collect documentation for employees, government authorities and external service providers

International HR administration

• Provide administrative HR support to our entities and offices in Italy, France, Germany and the United Kingdom
• Support country-specific HR administration under the guidance of the HR Manager
• Help align HR practices and documentation across countries

Reporting and administration

• Monitor employee time registration and support the timekeeping process
• Prepare periodic HR reports and management updates
• Ensure HR system data is accurate and contribute to process improvements

REQUIREMENTS

• A bachelor’s degree (university of applied sciences or university) in Human Resources, Business Administration, Law or a related field, or an equivalent level gained through experience
• Up to 3 years of experience in HR administration, HR operations or HR Shared Services. Recent graduates with relevant internship experience are also warmly encouraged to apply
• Interest in, and basic knowledge of, employment law and employee lifecycle processes
• Strong administrative and organisational skills, with attention to detail
• Excellent written and spoken communication skills in English
• Discretion in handling confidential information
• Able to balance multiple priorities in a dynamic, international environment
• Proficient in HR systems and MS Office

NICE TO HAVE

• Experience with immigration processes, visas or 30% ruling applications
• Dutch or another European language
• Experience in a staffing, EOR, payroll, shared services or consultancy environment
• A proactive, solution-oriented and client-focused attitude

WHAT WE OFFER

• A full-time position in The Hague
• A collegial, international working environment built on integrity, ownership and independence
• A competitive salary based on experience
• Pension scheme
• Opportunities for personal and professional development

Ready for this new challenge? Apply now.

Octagon Professionals International is a full-service recruitment and HR services firm with nearly 40 years of experience in the European and international market. Our large network of professionals across multiple functional areas, and multi-national team provide flexible solutions customised to individual client needs.

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